Make the content of your Staffbase intranet searchable directly in Microsoft 365

Searchable content

  • Published news articles
  • Published pages

Search interfaces

  • Copilot (AI)
  • Microsoft Search

Synchronised metadata

  • Title
  • Teaser image & teaser text
  • Publication & processing date
  • Processor
  • Channel or Space
  • Language

Display

  • Adaptive Card
  • Layout fully customisable to your own CD

Access rights

  • Everyone only sees what they have the right to see
  • Authorisations are transferred based on the Staffbase „External ID“
  • Alternatively, authorisations can be mapped to Entra ID groups

Increase the visibility of your intranet content and improve the user experience - directly in Microsoft 365.

The Microsoft 365 Search Connector for Staffbase enables seamless integration between your intranet environment (based on Staffbase) and the Microsoft 365 platform. This allows your employees to search for intranet content directly in their familiar working environment - without having to switch systems.

Customer scenario

Your situation:

  • You use an intranet based on Staffbase.
  • Important content is regularly published there - e.g. news, pages, permanent information
  • At the same time, Microsoft 365 is a central component of your digital collaboration

Your requirements:

  • Your employees should remain in Microsoft 365 and be able to search for intranet content directly there.
  • The technical effort should be minimal.

Our solution: The Search Connector

  • No technical adjustments necessary in Staffbase Fully automated search integration between Staffbase and Microsoft 365.
  • Content such as news and pages are automatically included in the Microsoft 365 search index when they are published.
  • The content can be found via Microsoft 365 search - including „Bing for Enterprise“.
  • No technical adjustments necessary in Staffbase

Technical architecture & synchronisation

  • Installation as Microsoft 365 Copilot Graph Connector
  • Content is included in the search index upon publication
  • Changes and deletions are recognised and processed
  • Configurable synchronisation interval - can be set to a few minutes (e.g. every 3 minutes for short crawling times)
  • Scalable via Azure Functions
  • Installation tenant-specific

Functional restrictions

  • Drafts (unpublished content) are not indexed
  • Dynamic content from widgets & plugins is not indexed
  • Formatting (HTML tags) and embedded files are not indexed
  • No influence on the ranking of search results