Out-of-Office Messages – Done Right

Do you know the problem with classic out-of-office messages (for example in Exchange Online)?

They can basically only do one thing: send a rigid text, optionally to internal or external senders. This quickly leads to disadvantages: • Your text never really fits the context. • You can’t distinguish between senders – so even newsletter bots get a reply. • Language or tone (formal/informal, German/English) remain inflexible. • You have to activate it manually – and that’s exactly what you easily forget.

In short: The standard out-of-office notice is a makeshift solution, but not good communication.

How could it be better?

With AI support. I tested this during my summer vacation – it works excellently.

An intelligent out-of-office message can do much more: • Classification of incoming messages: Newsletters quietly land in the archive, important senders get an appropriate response. • Automatically adjust language & salutation: Depending on which language or tone someone usually uses to address you. • Use context: The AI searches through your previous emails with the sender and can formulate a more appropriate message. • Activate automatically: Instead of manually turning it on and off, AI recognizes your calendar and knows when and how long you’re away.

Conclusion

Instead of generic “I’m not here” messages, you leave a professional, individual impression with an AI-supported solution – while also saving yourself trouble with spam, duplications, or forgetting to activate it.

I’m thrilled and already have the next idea…

If you're interested in the solution, feel free to contact us.