Copy-Paste Instead of IT Project: How the Widget Builder for Staffbase Works

When Every Small Adjustment Becomes a Mini-Project

Modern internal communication requires up-to-date, relevant, and personalized content. However, many organizations struggle with time pressure, limited resources, and inflexible processes. Communication and intranet teams repeatedly face a challenge: New ideas for their Staffbase platform take weeks to implement – due to IT coordination, technical dependencies, and complex deployments.

Today’s employees expect more than static news – they want personalized, dynamic content that’s immediately available.

Typical Organizational Challenges

Organizations consistently encounter these obstacles:

• Editorial overload: Content requires continuous maintenance, updates, and distribution, often performed manually and repeatedly
• Limited relevance: Without personalization options, all employees see identical content regardless of location, role, or department
• IT dependency: Small changes generate tickets, require coordination, and create wait times
• Fragmented information sources: Cafeteria menus, anniversaries, external content, and SharePoint data exist in different systems and integrate poorly into intranet platforms

These barriers delay the implementation of promising initiatives or force simplifications that compromise timeliness and user acceptance.

The Solution: Widget Builder for Staffbase by JASP

The Widget Builder for Staffbase directly addresses these pain points through a no-code approach for editorial teams.

The workflow is intentionally straightforward: Configure widget, manage content, copy widget, and paste into Staffbase – done.

No individual development projects in daily operations. No delays for editorial changes.

Practical Example: The Digital Cafeteria Menu

Let’s consider a typical use case: the company cafeteria menu. Traditionally delivered as a PDF, manually updated, and poorly optimized for mobile devices.

With the Widget Builder, teams configure the menu widget once. Editorial staff then only manage the content itself. Changes become immediately visible, display responsively on mobile devices, and are delivered location-specifically when needed.

Proven Use Cases

• Personalized news summaries
• Employee anniversaries and recognitions
• Public transit schedules by location
• Campaign countdowns or compact info widgets

Even demanding requirements can be implemented without additional IT involvement.

Technical Foundation – Simply Explained

The Widget Builder is specifically designed for Staffbase environments and integrates seamlessly into existing intranet architectures. Initial setup occurs once – typically with IT coordination. Afterward, editorial teams work independently.

Content sources include Microsoft 365 or SharePoint. The Widget Builder presents this information in a structured, user-friendly format within the intranet.

Permissions, data access, and security mechanisms continue to follow existing Microsoft 365 and Staffbase governance models.

Responsibilities remain clearly defined:

• IT: Setup, access control, security, governance
• Editorial: Content, layout, ongoing updates

This preserves technical oversight without restricting editorial workflows.

Concrete Added Value in Daily Operations

For Editorial Teams

• Faster idea implementation
• Fewer coordination cycles
• More focus on meaningful content

For IT

• Elimination of custom development for every scenario
• Maintainable, clean integration
• Clear separation between technical and content responsibilities

For Employees

• Current, relevant information
• Personalized content instead of information overload
• Increased acceptance and engagement with the Staffbase intranet

Result: The intranet becomes more dynamic without increasing complexity.

Conclusion

The Widget Builder for Staffbase demonstrates that modern intranet extensions don’t have to follow traditional IT project methodologies. Copy-paste instead of coding – while maintaining technical integrity.

JASP brings comprehensive expertise in Microsoft, SharePoint, and Staffbase environments and ensures that solutions work in real-world scenarios and remain sustainable long-term.